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Processing of (personal) data by the entity in charge of the online application process

Specific information regarding the processing of your personal data in connection with your job application

Here we have compiled all the information regarding the processing of your data by us, Sensory-Minds GmbH, as well as your data protection rights in connection with your job application.
Please note: Sending your unencrypted application via email is considered insecure. Please encrypt your application (e.g., using an encrypted PDF) and then provide us with the password via phone.

  1. We are responsible for data processing
    Sensory-Minds GmbH
    Ludwigstraße 12
    63067 Offenbach am Main
    Tel. 069 8477899 - 00
    Managing Directors: Wolfgang Henseler, Heiko Hoffmann, Jonas Pabst, Sascha Strohmeier
    Email: info@sensory-minds.com
    Website:     https://www.sensory-minds.com

  2. If you have any questions regarding data protection, our Data Protection Officer is available to answer them
    Sensory-Minds GmbH
    Data Protection Officer
    Ludwigstraße 12
    63067 Offenbach am Main
    Email:     datenschutz@sensory-minds.com

  3. We need your data for these purposes
    We use your data to fulfill pre-contractual, contractual, post-contractual, and legal obligations (Art. 6 Abs. 1 lit. b, c DSGVO) in conjunction with § 26 BDSG.

    We need your data as part of your job application to decide whether we wish to enter into an employment contract with you. We use your data if you consent (Art. 6 Abs. 1 lit. b, c DSGVO).

    In certain cases, we require your specific consent to process your data, e.g., if you are not a candidate for the position we have advertised but we would like to consider your application for another position. In such cases, we will ask for your consent in advance and inform you separately.

  4. Your obligation to provide Data
    If we are to consider your application, we can only do so if you provide us with all the necessary data. If you do not wish to do so, we cannot consider your application.

  5. We obtain Data from these sources
    We process the data we receive from you. In addition, in specific cases and to the extent permitted, we process data obtained from public sources (professional social networks such as LinkedIn). We will be happy to provide you with further details in each specific case.

  6. Your rights
    If you would like to know what data we have stored about you, we will tell you, as you have a right of access under Article 15 of the GDPR in conjunction with Section 34 of the BDSG.

    If you inform us that data is incorrect, we must correct it. You have a right to rectification under Article 16 of the GDPR.
    You have the right to erasure of your data under Article 17 of the GDPR in conjunction with Section 35 of the BDSG.

    In rare cases (e.g., if it is unclear whether data is correct or incorrect, or if we would like to erase your data but you do not want us to), you may request the restriction of the processing of your data. You have the right to restrict the processing of your data under Article 18 of the GDPR.

    You have the right to object under Article 21 of the GDPR. You may revoke any consent you have given for the processing of your data at any time with future effect.

    If you do not wish to receive direct marketing from us, you may object at any time, and we will no longer use your data for direct marketing in the future.

    If you object to the processing of your data, this does not affect the lawfulness of the processing based on your consent prior to the objection.

    You have the right to data portability under Article 20 of the GDPR. Exercising your rights is generally free of charge. Please contact us in such cases.

    If you have a complaint or a question regarding data protection, please contact us (see point 1 above) or our Data Protection Officer (see point 2 above). You also have the right to file a complaint with a supervisory authority.

  7. Receipents to whom we disclose your personal data  
    We use your data within Sensory-Minds GmbH to decide whether we wish to enter into an employment contract with you. For this purpose, your personal data is transmitted to our decision-makers.  
      
    If necessary and permissible or required by law, we disclose your personal data to third parties or to processors. Processors process personal data on our behalf and exclusively in accordance with our instructions. Third parties or processors include, for example, IT companies (e.g., those operating our website or applicant portal).

  8. We store your data for as short a period as possible
    If the advertised position is initially filled by another applicant, we will retain the personal data of the remaining applicants for an additional seven months. This is done so that, in the event the new hire leaves during the probationary period, we can refer back to the pool of applicants for that position.

  9. Your data will not be transferred to countries outside the EU or to international Organizations
    We do not engage in processing based on automated decision-making. We do not engage in profiling (automated processing with the aim of evaluating certain personal aspects).

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.